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Foundations Assistant

Benefits Eligibility (Employment Type):  Full-time benefits (32-40 hours per week)
Shift Type:  Day
Shift Length:  8 Hours
Primary Location (City):  Ketchikan
State:  AK

PeaceHealth is seeking a Foundations Assistant for a 1.0 full time equivalent Non-Exempt position. This position will be working Day shift with shift durations of 8 Hours.

Req ID: 191566

 

JOB SUMMARY

Responsible for providing ongoing administrative, planning and executive support of the foundation leader.  The position assists in meeting specialized goals, and contributes to the achievement of the organization’s vision, mission and strategic objectives by providing special project and executive support

 

ESSENTIAL FUNCTIONS

Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities; establishes methods and schedules to implement and maintain activities for the leader.

Initiates and drafts correspondence; records minutes of meetings and telephone conference calls; compiles information and prepares summary reports; oversees and prioritizes incoming or outgoing mail and messages and prepares information for presentation or publication. 

Coordinates appointment calendars, coordinates meetings, reviews mail, as directed monitors budget and responds as appropriate.

Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include word processing, spreadsheet, database, and presentations.

Works extensively with the foundation(s) board members.

Facilitates, and performs administrative functions in support of meetings. Supports activities including timely collection and preparation of draft agendas; prioritizing items in consultation with leaders to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.

Coordinates various departmental events/activities, which may include dinners, retreats and meetings.

Participates in the design, development, implementation and maintenance of departmental office systems and services as appropriate.

Supports team, participates in team meetings, and shares responsibilities as appropriate and necessary.

Performs other duties as assigned.

 

QUALIFICATIONS (Required unless otherwise designated)

 

Education:

  • Associate’s degree preferably in English, liberal arts or related fields or equivalent combination of education and experience.


Experience/Training:

  • Minimum of three years of experience as an administrative assistant


License/Certification:

  • Notary Public licensure preferred


Other Skills:

  • Extensive computer software skills in Word, Excel, PowerPoint, Outlook, and Internet are required
  • Excellent verbal and written communication skills
  • Strong organizational and analytical skills
  • Proficient in Internet research
  • Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment
  • Ability to work with basic office equipment

 

PHYSICAL/COGNITIVE REQUIREMENTS:

  • Work requires fairly light physical exertion from 34% to 65% of the time.
  • Ability to lift objects weighing 30 lbs. or less.
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (34-65% of work time).

For full consideration of your skills and abilities, please attach a current resume with your application.

 

About Us

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska.  In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 

 

Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn!  We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment!

 

To learn more please visit: jobs.peacehealth.org.  Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.

 

Location: Ketchikan, PeaceHealth Ketchikan Medical Center (301)
Job Category:  Business, Administrative & Facilities 
Shift:  Day
Shift Length: 8 Hours
FTE: 1.0
Work Type:  Full Time
Hourly compensation starts at: $21.70, more depending on experience
Required Certifications/Licensure: n/a

 

PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran, qualified individual with a disability, race, ethnicity, religion, gender, pregnancy, gender identity, national origin, age, genetic information, sexual orientation, or any other protected status in accordance with local, state, or federal laws.

 

The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.


Nearest Major Market: Alaska
Nearest Secondary Market: Anchorage

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