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Administrative Assistant/Project Specialist - Nursing Administration

Benefits Eligibility (Employment Type):  Full-time benefits (32-40 hours per week)
Shift Type:  Day
Shift Length:  8 Hours
Primary Location (City):  Longview
State:  WA

PeaceHealth is seeking candidates for an Administrative Assistant/Project Specialist role in Nursing Administration at St. John Medical Center in Longview, Washington.   This is a full-time position working 40 hours per week, 8-hour day shifts.  


In this role you will manage a variety of projects and provide administrative support for nursing leadership.  Excellent computer, analytical, and communication skills are required.

Req ID: 190328



Responsible for performing a full range of analytical, administrative, and professional level project coordination duties in support of assigned project or project area.  Participates in the development, implementation and administration of assigned services and functional areas; monitors project area policy and procedure development and implementation; provides professional level research, analysis and other analytical support to assigned project or project area; coordinates communication and work activities among staff during the various phases of assigned project.  Responsible for performing a variety of professional level duties relative to assigned area of responsibility and for providing administrative support for Surgical/Nursing leadership to facilitate an efficient, effective administrative team.




  1. Assists in the planning, design and implementation of project or project elements that support service delivery; participates in processes to define scope and schedule; participates in implementation process.
  2. Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations.
  3. Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned projects, programs and/or functions; conducts studies; research projects; and analysis by selecting, adapting, and applying appropriate analytical, research and statistical techniques.
  4. Prepares administrative, operational and financial reports including the preparation of conclusion, recommendations, and forecasts based on data summaries and other findings; consults with staff, outside agencies, and associations to obtain information; advises management staff on emerging issues.  Is accountable and responsible for development, maintenance and data integrity for assigned databases.
  5. Maintains records concerning project activities; processes incoming and outgoing documents; prepares and tracks various documents; prepares reports and briefings on project status, progress changes, and items related to scope, schedule and budget.
  6. Manages data and information used in assigned area including administering assigned databases; enters and modifies data; generates reports; analyzes user needs and modifies database structure and/or format in response to user needs; trains staff on use of database systems; prepares database documentation.
  7. Provides primary administrative support to Directors and Managers:
    1. Manages appointments/meetings and provides appropriate support documentation/information.
    2. Effective manages the flow of incoming and outgoing communications.
    3. Monitors timelines requiring “action” by the Directors/Managers so that he/she is optimally prepared and responsive to customer needs.
  8. Sets priorities and organizes project workload.
  9. Performs other duties as assigned.




  • Associate’s degree in relevant field preferred or a combination of education and experience that provides the caregiver with the requisite knowledge, skills and abilities to perform the job.



  • Minimum of two years in a position with a similar scope.  Responsibilities to have included management of databases, providing administrative support for a leadership team, and organizing and disseminating complex and confidential information.



  • Intermediate to advanced level skill in Microsoft Office applications (Outlook Word, Excel, Publisher, PowerPoint and SharePoint).
  • Must be skilled in and willing to work in a team setting and have ability to accept assignments from multiple individuals while maintaining a professional attitude.
  • Must be self motivated and demonstrate analysis, design and independent thinking skills.
  • Strong problem solving and prioritizing skills.
  • Excellent communication skills, both verbal and written.
  • Ability to handle multiple tasks and projects simultaneously, working independently and as part of a team in a collaborative manner.
  • Demonstrated flexibility and self-direction through continuous assessment of priorities.
  • Ability to adapt quickly to changes in assignments.


Physical/Cognitive Requirements – St. John Medical Center:

  • Work requires fairly light physical exertion from 34 to 65% of the time.    
  • Ability to lift objects weighing 30 lbs. or less.          
  • Work is performed under normal working conditions with adequate lighting and ventilation.        
  • Job duties frequently require intense concentration and attention to detail (34-65% of work time).

For full consideration of your skills and abilities, please attach a current resume with your application.


About Us

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska.  In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 


Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn!  We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment!


To learn more please visit: jobs.peacehealth.org.  Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.


Location: Longview, LCR Delaware Campus (103)
Job Category:  Business, Administrative & Facilities 
Shift:  Day
Shift Length: 8 Hours
FTE: 1.0
Work Type:  Full Time
Hourly compensation starts at: $20.47, more depending on experience
Required Certifications/Licensure: 


PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran, qualified individual with a disability, race, ethnicity, religion, gender, pregnancy, gender identity, national origin, age, genetic information, sexual orientation, or any other protected status in accordance with local, state, or federal laws.


The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.

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Nearest Secondary Market: Tacoma

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