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Facilities Operations Specialist

Benefits Eligibility (Employment Type):  Full-time benefits (32-40 hours per week)
Shift Type:  Day
Shift Length:  8 Hours
Primary Location (City):  Ketchikan
State:  AK

PeaceHealth is seeking a Facilities Operations Specialist for a 1.0 full time equivalent Non-Exempt position. This position will be working Day shift with shift durations of 8 Hours.

Req ID: 183649

 

JOB SUMMARY

Is responsible for facilitating day to day operations within the department using independent judgment and discretion to problem solve questions and bring to resolution issues as they arise from within the facility and by external customers.   Assists with programs, projects, process and with planning, preparation and control of communications, events, records, statistics, reports and documents.

 

 

ESSENTIAL FUNCTIONS

  1. Assists with regional compliance for areas such as Joint Commission, DOH, Fire, Building Codes, etc.  Prepares documentation, reports and required materials for surveys. 
  2. Oversees Fleet vehicle maintenance; problem solves issues, processes registration, addresses people issues; ensures operations are within safety policies and oversees the policy for Fleet Vehicles.    
  3. Assists with property administration by acting as a resource for tenants and assists property management companies to resolve issues for both residential and commercial properties. Oversees work requests, maintains department database on all owned and leased facilities.    
  4. Oversees the Utilities, including but not limited to electricity, gas, cable, etc.; responsible for the billing and trending, interfaces with companies to monitor rate hikes, etc.  Oversees approximately 25-30 billings per utility.
  5. Responsible for purchasing, monitor buying for facilities, address issues with vendors, submits orders, submits invoices and researches information for materials and services meeting with vendors as necessary to obtain information, clarify questions, and resolves issues
  6. In the absence of Purchasing personnel, issues emergency purchase orders, and processes invoices in coordination with Accounts Payable.
  7. Acts as facilities communications coordinator, answering all telephone service inquiries and service requests, and serves as the emergency contact point (via radio) for switchboard operators when hospital personnel request STAT assistance, forwarding critical information to appropriate engineers.
  8. Acts as System Administrator for the Maximo database and work order system, entering and updating information as appropriate and participating on the Maximo Steering Committee.  Creates runs and distributes various reports and spreadsheets.
  9. Creates and maintains Customer Satisfaction Surveys for all facilities departments, including organizing and manipulating data gathered from the surveys.
  10. Communicates appropriately with all persons regardless of their age.
  11. Performs other duties as assigned.

 

 

QUALIFICATIONS

EDUCATION:

  • Associates degree or two years business school training; or equivalent knowledge and skills obtained through a combination of education, training and experience preferred. 

 

EXPERIENCE/TRAINING:

  • Minimum of two years of experience with facilities operations or equivalent is required.

 

LICENSE/CERTIFICATION:

 

OTHER SKILLS:

  • Proficient in MSOffice
  • Experience with report-writing applications
  • Experience to maintenance or construction industries preferred.

 

KETCHIKAN PHYSICAL/COGNITIVE REQUIREMENTS:

  • Work requires fairly light physical exertion at least 66% of the time.
  • Ability to lift objects weighing 30 lbs. or less.
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (34-65% of work time).

 

For full consideration of your skills and abilities, please attach a current resume with your application.

 

About Us

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska.  In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 

 

Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn!  We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment!

 

To learn more please visit: jobs.peacehealth.org.  Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.

 

Location: Ketchikan, Ketchikan Medical Center
Job Category:  Business, Administrative & Facilities 
Shift:  Day
Shift Length: 8 Hours
FTE: 1.0
Work Type:  Full Time
Hourly compensation starts at: $24.35, more depending on experience
Required Certifications/Licensure: NA

 

PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran, qualified individual with a disability, race, ethnicity, religion, gender, pregnancy, gender identity, national origin, age, genetic information, sexual orientation, or any other protected status in accordance with local, state, or federal laws.

 

The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.


Nearest Major Market: Alaska
Nearest Secondary Market: Anchorage

Job Segment: Operations Manager, Accounts Payable, Facilities, Medical, Operations, Finance, Healthcare