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Executive Assistant Senior

Benefits Eligibility (Employment Type):  Full-time benefits (32-40 hours per week)
Shift Type:  Day
Shift Length:  8 Hours
Primary Location (City):  Vancouver
State:  WA

PeaceHealth is seeking a Executive Assistant Senior for a 1.0 full time equivalent Exempt position. This position will be working Day shift with shift durations of 8 Hours.

Req ID: 178190


Facilitates office operations by managing day-to-day workflow and exercises independent judgment and discretion through delegated authority to make commitments on behalf of the assigned executive leaders.  Duties include development, review and communication of confidential materials, documents, correspondence, reports and proposals.  Serves as primary point of contact for internal and external constituencies seeking executive leadership time and may provide back up support to the Board and Senior Leadership Team.  Effectively interacts with a diverse population of executives, leadership, patients, caregivers, governing board members, community professionals and external resources, to address inquiries and work with key stakeholders to respond appropriately.  Coordinates PeaceHealth Executive Team agenda, materials, meetings and related activities and events.

  1. Provides professional and collaborative support for the assigned executive leaders exercising independent judgment and discretion to ensure optimal work and information flow.  Completes critical aspects of deliverables with a hands-on approach.  Briefs assigned Executive leaders on upcoming commitments and responsibilities and provides follow up as appropriate.
  2. Communicates directly on behalf of the assigned executive leaders with Board members, donors, caregivers, leadership and others on matters related to programmatic initiatives.  Provides a communication bridge between the executive leaders and internal departments; maintains credibility, trust and support with all senior leadership.
  3. Prepares PeaceHealth Executive Team agendas, materials, meetings and related activities and events.
  4. Manages a variety of special projects, incoming issues and concerns; researches, prioritizes and follows up by determining appropriate course of action, referral or response.  Ensures deadlines are met and projects are brought to successful completion.
  5. Manages complex appointment calendars, coordinates meetings, reviews mail, provides telephone support, arranges complex/detailed travel arrangements including itineraries, completes expense reports and monitors budget as directed.
  6. Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency, and professionalism.  Conducts necessary research to ensure the accuracy and confidentiality of information provided.
  7. Coordinates various events/activities including dinners, retreats, and meetings.
  8. Participates in the design, development, implementation, and maintenance of executive office systems and services as appropriate.
  9. Participates in team meetings and share responsibilities as appropriate and necessary as a member of the executive support team.
  10. Performs other duties as required or assigned.


•    Bachelor’s degree in a related field such as Business or Communications is required or a combination of education and experience that provides the caregiver with the requisite knowledge, skills and abilities to perform the job.


•    Minimum of 7 years of progressively responsible executive support experience in a professional/head quarter office required.


•    Microsoft certification preferred


•    Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Microsoft Schedule + Outlook
•    Excellent verbal and written communication skills, including grammatical skills and sentence structure.
•    Strong organizational and analytical skills
•    Ability to work independently on projects, from conception to successful completion.
•    Ability to exercise good independent judgment in a variety of situations with successful outcomes and smooth workflow.
•    Ability to generate correspondence on behalf of executive with little editing.
•    Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment
•    Demonstrated ability to maintain the highest degree of confidentiality
•    Demonstrated mastery of professional office functions (telephone etiquette, transcription, copier, reception responsibilities, event planning, etc.)
•    Demonstrated aptitude to comprehend directions to perform assignments with minimal supervision, flexibility and under pressure of tight deadlines


•    Work requires fairly light physical exertion from up to 65% of the time.     
•    Ability to lift objects weighing 30 lbs. or less.    
•    Work is performed under normal working conditions with adequate lighting and ventilation.    
•    Job duties frequently require intense concentration and attention to detail (up to 65% of work time).


Please apply online to be considered. For full consideration of your skills and abilities, please attach a current resume with your application.


About PeaceHealth


PeaceHealth, based in Vancouver, Wash., is a not-for-profit Catholic health system offering care to communities in Washington, Oregon, and Alaska. PeaceHealth has approximately 16,000 caregivers, a multi-specialty medical group practice with more than 900 providers and 10 medical centers serving both urban and rural communities throughout the Northwest. In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, PeaceHealth is the legacy of its founding Sisters and continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 


We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment! To learn more about working at PeaceHealth and the Vancouver community please visit our homepage: www.peacehealth.org/careers.


Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn!


Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.


Location: Vancouver, Shared Services Center (802)
Job Category:  Business, Administrative & Facilities 
Shift:  Day
Shift Length: 8 Hours
FTE: 1.0
Work Type:  Full Time
Hourly compensation starts at: $27.24, more depending on experience
Required Certifications/Licensure: 


PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran; qualified individual with a disability; race; ethnicity; religion; gender; pregnancy; gender identity; national origin; age; genetic information; sexual orientation; or any other protected status in accordance with local, state, or federal laws.


The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.


Posting Notes: Vancouver || Business, Administrative & Facilities || Other - Administrative || Full Time || SYSTEM & REG ADMIN

Nearest Major Market: Portland Oregon
Nearest Secondary Market: Tacoma

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