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Supply Chain Contract Coordinator - Materials Management

Benefits Eligibility (Employment Type):  Full-time benefits (32-40 hours per week)
Shift Type:  Day
Shift Length:  8 Hours
Primary Location (City):  Vancouver
State:  WA

PeaceHealth is seeking a Supply Chain Contract Coordinator - Materials Management for a 1.0 full time equivalent Non-Exempt position. This position will be working Day shift with shift durations of 8 Hours.

Req ID: 185826

 

JOB SUMMARY

Responsible for the administrative oversight of PeaceHealth’s Supply Chain contracts portfolio, including those related to equipment, services and products.  Provides on-going coordination of contracts, ensuring all agreements are current, activated, and easily retrievable.  Maintains portfolio of contracts in a user friendly repository.

 

 

ESSENTIAL FUNCTIONS

  1. Coordinate the development of contracts to ensure documents and associated language are developed and key stakeholder input is included.  Supports and maintains workflow tools used by Contract Team.
  2. Track contracts on an on-going basis to determine if milestones are met, financial implications are addressed and responsibilities outlined for all parties involved. Reports department metrics related to contracting.
  3. Responsible for maintenance of contract files and continuous improvement of the contract renewal cycle.  Collaborates with Supply Chain Data Analyst to validate data, ensure adherence to policies and utilization of contract management tools.
  4. Proactively looks for new opportunities to improve the development of contracts or renewal cycle of existing contracts for the benefit of PeaceHealth.  Make recommendations regarding contract language changes, contract terms and negotiation strategies.
  5. Identify and solicit information from and provide technical assistance to key stakeholders in order to fully address system specification, risk concerns and other requirements in contracts.
  6. Communicate with vendors to clarify and assist in the clarification of pricing, activation processes, contract terms and conditions. Activate new contracts via Premier website tools; include management of revisions, terminations, uploading of local or specialty tiers, etc. per recommendation of Contract Managers. Support pricing management with distributor and via tools (e.g., GHX).
  7. Act as customer service liaison for PeaceHealth’s Supply Chain Contract Team; answer phone calls and manageshared team email box. Responsible for the regular contract newsletter.
  8. Prepare reports, contribute or manage contracting intranet website, SharePoint site, contract tracking tools, uses other tools (e.g., Premier and GHX); prepares contract summaries and presentations as needed.
  9. Support rebate tracking and management.
  10. Performs other duties as assigned.

 

 

QUALIFICATIONS

EDUCATION:

  • Associate’s degree in Business or related field preferred. 

 

EXPERIENCE/TRAINING:

  • Minimum of two years related experience is required.
  • Experience in Information Technology required, experience with Lawson ERP is preferred.
  • Proficient in MS Office applications, especially MS Excel, is required.
  • Experience with contract/vendor management in a supply chain environment is preferred.
  • Familiarity and experience with legal documents and contract language is preferred.
  • Experience with healthcare products and/or healthcare supply chain is highly preferred.

 

LICENSE/CERTIFICATION:

  • Certified Materials Resource Professional (CMRP) is preferred. Caregiver will be required to become certified in GHX’s Contract Center module within six months of hire.

 

OTHER SKILLS:

  • Excellent verbal and written communication skills are required.
  • Strong organizational and analytical skills are required.
  • Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment is preferred.
  • Detail oriented with demonstrated organizational and technical skills, including knowledge of hardware/software specifications

 

 

SHARED SERVICES PHYSICAL/COGNITIVE REQUIREMENTS:

  • Work requires fairly light physical exertion from up to 65% of the time.    
  • Ability to lift objects weighing 30 lbs. or less.          
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (up to 65% of work time).

 

For full consideration of your skills and abilities, please attach a current resume with your application.

 

About Us

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska.  In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. 

 

Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn!  We offer competitive compensation, a robust benefits package and a collaborative, Mission-driven work environment!

 

To learn more please visit: jobs.peacehealth.org.  Questions? Review our Employment FAQ or email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.

 

Location: Vancouver, Shared Services Center (802)
Job Category:  Business, Administrative & Facilities 
Shift:  Day
Shift Length: 8 Hours
FTE: 1.0
Work Type:  Full Time
Required Certifications/Licensure: 

 

PeaceHealth is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran, qualified individual with a disability, race, ethnicity, religion, gender, pregnancy, gender identity, national origin, age, genetic information, sexual orientation, or any other protected status in accordance with local, state, or federal laws.

 

The above information is intended to indicate the general nature and level of work performed by this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of caregivers assigned to this job.


Nearest Major Market: Portland Oregon
Nearest Secondary Market: Tacoma

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